UW Medicine - Northwest Hospital & Medical Center - Main Campus

Executive Assistant - Admin: Operations

2 weeks ago
ID
2017-7721
Type
Full Time
Department
8610 Administration-Operations
FTE
1.00
Shift
1st, Days
US-WA-Seattle
New Grads?
No

Overview

Join our award-winning team at UW Medicine - Northwest Hospital & Medical Center.  We're proud of the acclaim we've received for our excellence in patient care and safety. Among the local, regional and national recognition we've received are:

  • The Distinguished Hospital for Clinical Excellence Award
  • The Emergency Medicine Excellence Award
  • This is the second consecutive year Northwest Hospital has achieved both the Spine Surgery Excellence Award and a ranking among the top 10 percent in the nation for spine surgery.
  • The Stroke Care Excellence Award
  • Winner of the Health Grades Distinguished Hospital Award for Patient Safety for the last three years in a row, we’re also one of the safest places to get care – among the top 5% in the country.

UW Medicine includes Harborview Medical Center, UW Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine and Airlift Northwest. 

Northwest Hospital & Medical Center is a full-service, non-profit community hospital, offering comprehensive medical, surgical and therapeutic services.  With 281 beds, more than 1900 employees and a world-class medical staff, we provide innovative, technologically advanced care on a patient-friendly, easy-access campus just north of Seattle. 

Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. 

As a UW Medicine - Northwest Hospital & Medical Center employee, you will enjoy generous benefits and work/life programs.

 

We’re interested in learning more about you and appreciate your taking the time to apply online. UW Medicine - Northwest Hospital & Medical Center is committed to employing a diverse workforce. EOE

 

UW Medicine – Northwest Hospital and Medical Center is an Affirmative Action/Equal Opportunity Employer. We welcome job applications from qualified individuals without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, marital status, physical or mental disability, or any other protected characteristic. Minorities, women, disabled persons, and veterans are encouraged to apply

Responsibilities

The Executive Assistant performs a wide variety of administrative and program support for member(s) of Senior Management. The Executive Assistant may be assigned to support Senior Director(s). Work is of a highly complex, confidential, and responsible nature. The Executive Assistant serves as the primary administrative contact for internal and external customers, handles complex and confidential issues, and oversees and/or participates in the coordination and completion of special projects or events.

Qualifications

Education Background

  • AA required. 
  • Bachelor’s degree preferred. 

Special Training/Skills

  • Typing: 60 wpm with accuracy required, verified via pre-employment testing.
  • Microsoft Word skills: Required, verified via pre-employment testing.
  • Microsoft Excel and PowerPoint: Required, verified via pre-employment testing.
  • Microsoft Publisher (or similar desktop publishing software) skills.
  • Other computer skills: Data entry, database, desktop publishing.
  • Excellent oral/written communication skills.  Ability to compose, edit, and produce written materials accurately and effectively.  Required editing skills include spelling, punctuation, grammar, format and structure.
  • Excellent customer service skills, public relations and diplomacy skills, teamwork and teambuilding skills.
  • Demonstrated ability to work in a fast paced, executive-level environment employing effective organizational skills, time management skills, and appropriate prioritization abilities.
  • Demonstrated ability to effectively interact with staff, physicians, trustees, patients and visitors using a professional, courteous manner.
  • Interfaces with high-level internal and external contacts requiring considerable discretion and initiative. 
  • Self-motivated and able to work independently on highly complex tasks and appropriately exercise judgment.

Work Experience

  • Requires a minimum of five years administrative assistant experience to executive level management. 
  • Prior experience in a hospital or healthcare administration setting strongly preferred (prior experience in business or legal setting may be substituted, if, in the executive’s opinion, it is equivalent to hospital administrative experience).
  • Excellent knowledge of MS Office.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.

Physical Abilities

  • Must be able to sit at a desk for long periods of time.
  • Must be able to use a computer monitor and keyboard, calculator, and telephone. If duties require transcribing, must be able to use transcription equipment.

Physical Demand Level:  Sedentary

In an 8-hour workday, must be able to-

 

Lift / Carry 10 pounds occasionally

 

As required, must be able to-

Sit, Stand, Walk, Bend, Squat, Kneel, Crawl, Climb and Reach above shoulders

Push and Pull

Perform fine motor functions

Must possess functional vision, hearing, and speech in order to communicate effectively with clients, client advocates, and staff.

 

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