UW Medicine - Northwest Hospital & Medical Center

  • HIM File Room Specialist

    Posted Date 6 days ago(5/17/2018 9:41 AM)
    Full Time
    8695 HIM Clerical
    1st, Days
    Job Location
    New Grads?
  • Overview

    Join our award-winning team at UW Medicine - Northwest Hospital & Medical Center.  We're proud of the acclaim we've received for our excellence in patient care and safety. Among the local, regional and national recognition we've received are:

    • The Distinguished Hospital for Clinical Excellence Award
    • The Emergency Medicine Excellence Award
    • This is the second consecutive year Northwest Hospital has achieved both the Spine Surgery Excellence Award and a ranking among the top 10 percent in the nation for spine surgery.
    • The Stroke Care Excellence Award
    • Winner of the Health Grades Distinguished Hospital Award for Patient Safety for the last three years in a row, we’re also one of the safest places to get care – among the top 5% in the country.

    UW Medicine includes Harborview Medical Center, UW Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine and Airlift Northwest. 

    Northwest Hospital & Medical Center is a full-service, non-profit community hospital, offering comprehensive medical, surgical and therapeutic services.  With 281 beds, more than 1900 employees and a world-class medical staff, we provide innovative, technologically advanced care on a patient-friendly, easy-access campus just north of Seattle. 

    Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. 

    As a UW Medicine - Northwest Hospital & Medical Center employee, you will enjoy generous benefits and work/life programs.


    We’re interested in learning more about you and appreciate your taking the time to apply online. UW Medicine - Northwest Hospital & Medical Center is committed to employing a diverse workforce. EOE


    UW Medicine – Northwest Hospital and Medical Center is an Affirmative Action/Equal Opportunity Employer. We welcome job applications from qualified individuals without regard to race, color, creed, religion, ancestry, national origin, age, sex, sexual orientation, gender identity, pregnancy, marital status, physical or mental disability, or any other protected characteristic. Minorities, women, disabled persons, and veterans are encouraged to apply.


    The HIM File Room Specialist is responsible for the daily management of hospital and clinic paper medical records housed at the NWH warehouse. The position ensures and documents chain of custody for records delivered and picked up at the warehouse. Processes medical record requests from NWH clinics and the HIM department. Tracks records in circulation to ensure that records are returned to the warehouse. Receives new records for storage and updates the inventory database. According to the UW Medicine retention policy, identifies charts eligible for destruction and prepares destruction log. Identifies issues with missing records and assists in locating any missing files. Assures security of confidential records including PHI.


    Education Background

    • High school diploma or GED required.

    • Prefer Associate Degree in Health Information Management or related field.

    Licensure, Registration, Certification

    • None required.

    • Prefer RHIT (Registered Health Information Technician) from AHIMA (American Health Information Management Association).

    Special Training/Skills

    • Medical Terminology from experience or formal classes.

    • Knowledge of the components in a medical record and experience in locating information in a medical record.

    • Ability to work independently, without close supervision.

    • Demonstrated organizational skills, accuracy and attention to detail.

    • Critical thinking, decision making skills, problem solving skills.

    • Creative and innovative, able to make suggestions for improvements.

    • Proficient in Microsoft applications, including Excel. Knowledge of Microsoft Access preferred.

    • Knowledge of HIPAA requirements related to PHI and ability to maintain confidentiality.

    Work Experience

    • Two years’ experience in Health Information Management, preferred.

    Physical Abilities

    • Must be able to move freely about the warehouse.

    • Must be able to safely maneuver boxes of records while standing or operating the lift.

    • Must be able to climb small ladder or stool while carrying boxes.

    • Must be able to lift and carry objects weighing up to 50 pounds.

    • Maintains current knowledge of and utilizes ergonomic workstation recommendations.

    • Must have a valid Washington state driver’s license.

    Physical Demand Level:  Heavy

    In an 8-hour workday, must be able to-

    Lift / Carry

    20 to 50 pounds frequently

    5 to 20 pounds constantly


    As required, must be able to-

    Sit, Stand, Walk, Bend, Squat, Kneel, Crawl, Climb and Reach above shoulders.

    Push and Pull.

    Perform fine motor functions.

    Must possess functional vision, hearing, and speech in order to communicate effectively with clients, client advocates, and staff.


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